INDIA SUDAR

EDUCATIONAL AND CHARITABLE TRUST

Registered No: 454/2004 web: www.indiasudar.org  mail: admin@indiasudar.org

D-Lakshmi Sree, No.2, Old No.43, Vedha Nagar, Chinmaya Nagar Stage II Ext, Chennai-600 092.

MINUTES OF MEETING

Meeting Code

02/2009_10

Meeting Type

India Sudar Trust Board Meeting

Date & Time

05-Dec-2009, 11.00 AM to 08.00 PM IST

Place

Marathalli, Bangalore, India.

PARTICIPANTS

  1. UDHAYA KUMAR.V
  2. ATHITHA NADARAJAN.S
  3. BALAMANIKANDAN.K
  4. PRASHANTH L A
  5. RAVIKUMAR.K
  6. SARGUNAN.T
  7. SURESH.R

AGENDA
  1. Discuss about Trust & Trustee Responsibility
  2. India Sudar volunteer request system improvement.
  3. Extending India Sudar project to other north Indian states.
  4. Fund raising activity.
  5. Process to recognize donors through.
  6. Review ongoing projects & Project approval process.
  7. Account Transparency.
  8. Monthly consolidated project status report.
  9. Introduce student oath letter.
  10. Yearly fund allocation process based on project and state.
  11. Next 5 Years trust plan

DISCUSSED(D), ACTION(A)

#

 

Agenda Discussed & Decided

Action Owner

1

D

Discussed about India Sudar trust board and trustees responsibility.

Trust

2

A

India Sudar volunteer request system improvement. We decided to provide facility to select ongoing activity through consolidated email and website to participate as volunteer.

Trustee

3

A

Extending India Sudar project to other north Indian states. We identified north state based on education need and feasibility of execute projects.

Trust

4

A

Decided to Fund raising activity. Discussed to apply grant.

Athi, Shiva

5

A

Fund raising activity needs to initiated through there company, from out side

Trustee, Leads, Volunters

6

A

Donor Recognition process. Initiated process to send monthly Donation Thanks card using student testimony.

Finance Team,Suresh.R

7

A

Project review and monitoring process – Every project should be monitored and submitted review report.

Team

8

D

Work Owner – Every project should have work owner and work owner should be the decision authority while executing the project other then Trustees and Leads

Trust

9

D

Project approval process – Every project should be approved by one trustee and corresponding state team lead

Team

10

A

Monthly consolidated project status report – monthly news letter should present consolidated monthly completed project, ongoing project reports, team wise update and important task.

Raja

11

A

Introduce student oath letter for “Individual student” project only.

Balamani

12

A

Yearly fund allocation process based on project and state – Its mandatory to make yearly project plan based on project, state and fund availability.

Trust

13

A

Partner project fund tracking process under India Sudar Open Charity Platform. Currently we are not publishing partner projects under our web site.

Trust

14

D

 0 Administration process – India Sudar follows Rs.0 administration process. We decided to follow this process.

Trust

15

A

Student education need from Newspaper – We should verify student requirement and background which is published in newspaper, before publish it in OCP or India Sudar.

Ravi

16

A

India Sudar web site home page look and feel needs to change

IT Team

17

A

“About India Sudar” – Separate PPT should be prepared for Corporate presentation.

Balamani, Shiva

18

D

Discussed on India Sudar Best Teacher award selection process

Trust

19

A

Donation Box needs to setup in Tamil Nadu and Karnatka

Team

20

D

Next 5 year plan discussed

Trust